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Proposal and Marketing Coordinator

Company Overview

For more than 30 years, Williams Adley has provided expert accounting, auditing and consulting services to a growing number of federal and state and local government agencies. Our dedication to operating with the highest levels of honesty, integrity and transparency means we frequently go beyond the typical “vendor/client” relationship, becoming trusted advisors to our clients.

General Position Description

The Proposal and Marketing Coordinator (Coordinator) will use MS Office Suite (Word, Excel and Power Point) to create compliance matrices which breakdown the solicitation into detailed parts. Working with managers, contractors, and other constituents, the Coordinator will also gather information from subcontractors via data calls to determine services they can provide to supplement our team, format resumes, organize and ensure past performance references are up to date, as well as prepare documents for proposal reviews.

Marketing duties may include: coordinating with all business units for website updates, social media posts, creation of marketing materials, and marketing research.   Will occasionally write News Releases for company website that support and promote company activities.  Will work independently to provide research of target clients and will enter, maintain and report business development information in Microsoft Dynamics CRM.

The following are representative, but not all-inclusive, of the knowledge, skills and abilities required to perform in this role.

Duties and Responsibilities:

  • Coordinate different phases of the proposal process including design, layout, proofreading, collating, binding, packaging and shipping. Provide technical guidance on work assignments.
  • Perform a thorough review of the RFP/RFQ solicitation package to determine requirements, and ensure our proposal response is organized and structured in accordance with RFP specific requirements including required forms and supporting documentation.
  • Insert resumes for technical staff into proposal response.  Edit resumes to include Continuing Professional Education (CPE) hours.
  • Works closely with Director of Client Services and senior management to develop and finalize both technical and price proposals
  • Reviews final documents and prepares for submission to client
  • Photocopies and binds documents per solicitation requirements, as needed.

Education

Bachelor’s Degree – Business Administration, English, or Liberal Arts.

Experience

  • Minimum of 2 years of Federal Government proposal writing and coordination experience required
  • Independent worker with strong organizational and multi-tasking skills required
  • Experienced in managing multiple projects
  • Advanced knowledge of Microsoft Office Suite required
  • Must be able and willing to work long hours (possible weekends) with limited notice to complete proposals by deadlines
  • Desktop Publishing (Adobe Illustrator) skills a plus

Other Requirements

  • Excellent written and verbal communications skills
  • Must be able to multi-task and work well under tight deadlines
  • Able to perform work which requires attention to detail, analytical ability, and organization
  • Skilled at using Microsoft Excel, Word, PowerPoint, Access, Visio, and automated work paper software
  • Experience with SharePoint and Office 365
  • Knowledgeable in navigating multiple social media platforms

Environment

Office setting that requires extensive computer usage, sitting and professional communication.

Benefits and Perks

Workplace Flexibility.  Williams Adley knows that work doesn't have to be completed in the office to be done well, so we honor an anytime, anywhere work schedule. 
Tuition Reimbursement and Professional Development.  Dreaming of your CPA or Masters? Williams Adley offers tuition reimbursement for anyone who is pursing advanced education or certifications.
Community Involvement. We give back our time, talent, and treasures by assisting in programs across the DC area to organizations our employees care about. 

Williams Adley is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected Veteran status.  

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